Blog/The Best Phone System For Real Estate Companies

The Best Phone System For Real Estate Companies

The Best Phone System For Real Estate Companies

Seamless communication with potential clients and sellers is crucial to real estate agents. Relators need phone systems they can use when they work from their office or a remote location, such as hosting an open house.

How can the best phone system for real estate companies help realtors? Realtors face challenges when they cannot be available for clients and when out of their office. Phones for realtors should allow for seamless communication, crystal clear voice quality, and the highest reliability. Buyers and tenants expect quick information, and for a relator, missing a single call could lose a potential client or tenant and a loss of revenue.

Switch to Community Phone, the best phone system for real estate companies.

Community Phone offers the 24/7 reliability of landline access combining all the impressive features of a VoIP phone with the freedom of wireless connectivity. The wireless operation does not require internet service and promises 99% connectivity across the U.S. Enjoy live call transfers to rapidly handle incoming calls, simultaneous ringing, three-way calling, and many features to be the differentiator in the competitive real estate industry.

Talk to our landline specialist to learn about Community Phone and its features for Real Estate Companies!

Community Phone: The Best Real Estate Phone System

Business Phone Service

Community Phone is a wireless landline service that connects to cell towers in your area, eliminating the need for copper wire or internet. The company’s partnership with carriers across the nation ensures 99% connectivity across the U.S. With extensive features like call forwarding, call routing, voicemail-to-email, and live call transfer, Community Phone is one of the essential tools for Realtors.

Exclusive Features for Real Estate Agents

Voicemail and Voicemail-to-text

Stay connected with your clients, vendors, and financial institutions, and create an edge over your competitor with Community Phone’s voicemail and voicemail-to-text features. This feature enables you to leave voicemails when your clients are busy or check voicemails as text messages. You can even forward these text messages to a colleague or someone in your office to be handled on priority if you are busy.

Call Routing and Forwarding

Making potential clients or tenants wait will give them a reason to go to your competitor. Routing their call to the wrong person will destroy their confidence and your brand reputation.

Stay ahead of the competition and be available to your clients with Community Phone’s customized call routing. You can transfer the call to any extension with the live call transfer feature, ensuring your client is attended to by the most appropriate person every time. You can be available to your clients even when you are away from the office through the call forwarding feature.

Talk to our landline specialists to learn more about Community Phone’s call routing and forwarding features!

Manage Multiple Extensions

Studies report that callers placed on hold for one minute or more hang up and take their business elsewhere. Customers expect companies to appreciate their business and value their time.

The Live Call Transfer feature from Community Phone allows the caller to be transferred to the right person every time for quick and efficient assistance. Anyone in your company can push a single button associated with any of the infinite extensions programmed into the phone and connect the caller to the right person or department, minus the annoying music or repetitive sales messages.

Automated Voice Messaging

Engage customers with information about your business or custom offers through Community Phone’s automated voice messaging. You can record your custom message and upload it to your dashboard. Community Phone will call your contact numbers and send this message to potential clients or tenants.

Simultaneous Ring and Ring a Second Number

You don’t want a potential client going to your competitor because no one at your business answered the phone or the lines were busy.

Program your phone system for real estate to ring several numbers simultaneously when a client calls. Any free agent can attend the call, ensuring customer satisfaction and a positive brand image. You can also program your phones to ring a second number when the first line is busy to ensure you never miss another client call.

Maximize Lead Generation With Business Phone Numbers

With changing marketing strategies and people blocking unwanted calls, lead generation through cold calling has become increasingly difficult. Warm leads are the way forward, and you can forge a productive and long-lasting relationship with prospective clients when they call into your business. Community Phone provides you with three types of numbers to help you fill your sales funnel with those warm leads:

Toll-Free Numbers

Toll-free numbers allow your customers to reach out to you without incurring charges. A toll-free number consists of three numbers unique to your business. Examples of toll-free numbers include 800, 888, and 866.

Prospective clients may feel comfortable using toll-free numbers to call in as they do not incur charges. When your team handles such calls efficiently and effectively, your conversion rate will surely go up.

Vanity Numbers

A vanity number is a virtual number that consists of numbers and the alphabet. You can customize the alphabet to be unique, aligned with your business, and easily memorable for your clients.

Examples are 1-800-MOVE-NOW and 202-600-HOME, among others. Many top real estate companies have a vanity number.

Utilize sales psychology, get your business a vanity number, and stand out from the competition.

Local Numbers

Show your indigenousness and originality, and build trust among your clients with a local number from Community Phone. Local numbers start with the three-digit area code of a particular region. Having a local number tells your client that your business is a part of their community and helps them trust you.

Talk to Community Phone landline specialists to learn more and get your custom quote!

How Does Community Phone Work?

The Community Phone landline base connects your landline phone to cell towers in your area to ensure strong coverage. The wireless landline base eliminates the need for copper wire or internet, saving you hundreds of dollars in installation costs.

The built-in antennas on the landline base ensure strong coverage in rural areas and clear voice quality in areas with poor reception. Hassle-free, technician-free, ZERO cost installation as you can install the landline base yourself.

Plug your landline base into a power source and connect your phone to the jack present on the landline base, and you are good to go.


  • Safety and Security: You can rest assured knowing your communication through a Community Phone landline is safe and secure as it does not operate through the internet.
  • Reliability: Community Phone offers VoIP features like call routing, forwarding, 3-way calling, etc., with the reliability of the landline.
  • 24/7 Customer Support: Community Phone boasts 24/7 reliable customer support, a clear differentiator from its competitors. Their customer support reps are subject matter experts and patiently answer any question or concern you may have with your Community Phone landline.****
  • Works During Power Outages: The backup battery in the landline base can keep your phones working during a blackout for up to 12 hours, unlike VoIP-based phones.

Importance of a Real Estate Agent Phone System

1. Enhanced Client Experience

Local, vanity, toll-free numbers and features like 3-way calling, call routing and forwarding, live call transfer, and automated voice messaging can enhance your business image among your clients. Satisfied customers mean more revenue and referrals!

2. Saves Time and Money

Studies show happy clients spend more on your business and bring in referrals. With the best phone for realtors, you can save time and money on customer acquisition and retention.

3. Effective Marketing Campaigns

Having phone numbers that prospective clients can remember and combining them with the various call features Community Phone offers can ensure you never miss another opportunity. You can optimize your marketing campaigns and nurture and convert the warm leads that call into your business.


A real estate company must optimize every opportunity with a potential client as the market is quite competitive. Make the most of every opportunity, reduce customer acquisition costs, enhance your brand reputation, and increase revenues by having the best phone system for retail companies: Community Phone as your telecom partner, and watch as your business scales heights.

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