Blog/Best Automated Voice Messaging System For Business

Best Automated Voice Messaging System For Business

An automated voice messaging system is a valuable tool for business. Having automatic reminders can also improve business outcomes by reducing missed appointments, as it can remind customers of past-due bills or deliver discounts to loyal customers.

Using an automated system can help you look professional and give the impression of having more resources than the competition. You can build credibility with clients by allowing them to listen to your message, press a button to find information, or speak with a live person (if they wish).

With traditional POTS lines going away, we will also discuss a landline solution that offers Automated Voice Messaging to boost your business productivity.

What is Automated Voice Message?

Automated voice messaging is a telecommunication system that allows businesses to deliver a recorded message to a list of contacts. The system can be used for several purposes, such as to inform customers about holiday hours or store closures, to provide information about products or services, and even for general marketing purposes.

This technology has been around for almost 20 years, and many businesses use it to manage their calls better.

Automated voice messages can be used to:

  • Record a greeting for your business
  • Provide information about your business or products and services
  • Send voice messages to multiple phone numbers
  • Send out important reminders to customers or clients
  • Inform customers of the hours your business is open

How Does Automated Phone Calling Work?

Automated calling is a technology that allows businesses to send voice messages to multiple phone numbers at the same time. It uses a computer program, or “automated dialer”, which dials phone numbers and plays pre-recorded audio through the phones of those who pick up.

The premise of automated calling is simple: businesses set up their own customized messages for customers and prospects—and then the system calls them to deliver those messages.

This system can be programmed to dial thousands of numbers in a single day. Technology has been around for decades, but it has become much more affordable in recent years. The cost of automated calling services has dropped significantly, making this an affordable option for small businesses.

Best Automated Voice Messaging System For Business

Community Phone

Community Phone is a service that provides reliable, simple phone service for businesses. It combines modern landline, wireless and virtual phone systems into one all-inclusive package. This gives you the ability to separate personal and business calls, send automated voice messages to customers and route incoming calls to your preferred number. We are one of the best multi-line phone systems for small businesses.

Primary Features

  • Automated Voice Messages
  • Call Routing to specified numbers
  • Live Call Transferring
  • Unlimited Nationwide Calling
  • Send Voice Message to Multiple Phone Numbers
  • Get Custom Phone Numbers for Your Business
  • Port your existing number or buy specific phone numbers.

Check out what a powerful, inexpensive small business phone system could do for you. Community Phone offers business phone service and features at a price that won’t break the bank.

How To Send Automated Voice Messages

Community Phone lets you record your message and then upload it to your dashboard. Community Phone will then send calls out to the people on your list and play your message when they answer the phone.

You can record various messages for different purposes and save them for later delivery.


Voice messaging is a great way to communicate with your customers and prospects. It's quick, easy, and convenient, and it can be used for both marketing and support purposes. With Community Phone, you can send one message or a dozen within minutes. Adapt your messaging frequency to fit your schedule and employees. Some additional benefits of using Community Phones are as followed:

  • Reliable Customer Support
  • 12 hour Battery Backup for Power Outages
  • Covers 99% of US
  • Doesn't Require Internet to Work
  • 30-Second Quick Setup

Call us now at (844)-685-3562 for any questions related to our carrier service and Get Feature-Rich Community Phones delivered to your doorstep.

Advantages of Automated Calling Solution

Automated calling is the modern of doing business in this competitive market. Learn more about the advantages of using an automated calling solution.

1. Saves Money

An automatic voice messaging system is a cost-effective way to communicate with customers. It saves you time and money by allowing you to answer calls with pre-recorded messages and make fewer live calls, which will save the company's operational costs. Your cellular phone charges will go down with an automated voice messaging system.

2. Saves Time

Automated calling systems allow you to make customized sales calls more efficiently than ever before. You can create a script that will be repeated over and over again with each call. You can change the script if it is not working. This saves lots of manual effort and time that can be focused somewhere else.

3. Profitability

Automated calling systems can help increase revenue and improve profitability through sales and lead generation. For example, you can use it to send customers regular updates about new products or services that are available in the market. This will help you build trust with your clients and keep them coming back for more.

4. Easy to Use

It's easy to use and maintain. An automated calling system is much easier to set up than a live answering service because it requires less manpower and technical skill on your part. All you need is a phone and access to an outlet.

5. Improved Customer Service

Every call is answered. Customers never hear a ringing phone. They can leave a message for you to call them back when it's convenient. Automated tasks like password reset or account balance inquiries can be handled without having to wait on hold or speak to an agent. This saves your customers time and makes them happy.

How To Choose An Automated Voice Messaging Solution

When it comes to choosing an automatic voice message system, there are several factors to consider. Your budget, the type of business you have, and how many employees you have will all play a part in determining the right solution for your business.

Here are some things to keep in mind:

1. Initial Cost

The cost of an automated voice messaging system can vary greatly depending on your requirements. You'll need to take into account the cost of equipment, installation, and ongoing maintenance and support fees. With Community Phone, all you pay is a one-time fee for the equipment and the first month of service. No installation fees, contracts, or termination fees.

2. Ease Of Use

You'll need to make sure that whatever system you choose is easy for everyone at your company to use. This includes both technical staff and non-technical staff members who will be using the system daily.

3. Plans & Pricing

The most important thing to consider when choosing a new phone service is the plan and pricing. Make sure you're getting what you need at a price you can afford. Compare the features offered by each company and what you get for the price. Community Phone offers two business plans, a basic plan, and a premium plan. They also offer other features as well as data, based on your choice of package.

4. Features & Functionality

Another important factor that you need to keep in mind when choosing an automated voice messaging system is its features and functionalities. You should compare different companies and find out which one can offer a variety of features at affordable costs.

Community Phones is a feature-rich business phone system. As discussed before we offer two primary business plans, basic and premium. You can also get a custom plan based on your business needs.

  • The Basic Plan: Includes Unlimited Nationwide Calling, Voice Mail, Caller ID, Call forwarding, and Call Waiting for $39 per month.
  • The Premium Plan: Includes all the features of the basic plan, plus a dedicated account manager, call greeting and auto-attendant, call routing, ring a second line if busy, Live Transfer, and Voicemail- to-email for $69 per month.

You can read more about our plans here or call us at (844)-685-3562 to connect with a landline specialist!

5. 24/7 Customer Support

Look for a company that offers 24/7 customer support and has a live chat feature on its website, look no further. Our customer support team works round the clock to help you with issues or service-related questions. Feel free to call any time!

Final Thoughts

With the help of an automated voice messaging system, you can reach out to your customers without interrupting their day. You can use the technology to send out a message, check in on them, or ask them a question. Community Phone has affordable pricing, is easy to use, and offers outstanding 24/7 customer service, meaning that it’s perfect for small businesses who want to up their customer service game.

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