Blog/The Best Phone Systems for Schools in 2023

The Best Phone Systems for Schools in 2023

The Best Phone Systems for Schools in 2023

A great school phone system can help schools cater to the ever-changing demands of the learning environment and communicate seamlessly and efficiently with pupils, parents, and staff.

While conventional landlines are reliable, the maintenance costs associated with them, chasing technicians every time you have to move a phone, and poor customer service from providers make having these phones a nightmare for teachers and staff.

You will also see a steep phone bill as landline providers are shutting down copper wire service across the country and bundling digital landlines with expensive internet and other services your school doesn’t need.

With schools facing budget and employee skills challenges, finding the sweet spot between affordability, calling features required for a school, and employee buy-in is a Herculean task for school managements.

Switch to Community Phone, the best school phone system that offers state-of-the-art calling features that schools need at cost-effective prices. Save money, enhance your school’s reputation, collaborate with staff and parents effectively, and improve productivity with call routing, forwarding, automated voice messaging, security, and more.

Talk to our Business Specialists about Community Phone, or read on to learn more!

Primary Features of Phone System for Schools

1. 911 Emergency Tracking

An essential feature of a school telephone system is the ability to promote school safety through innovative technology. Teachers must be able to report emergencies through a 911 call immediately, and use the school phone system to seek immediate medical attention and solutions.

2. Configure Multiple Extensions for Different Departments

A school phone system can route calls to different people or the desired destination by configuring extensions for various departments. With the help of the extension menu, inbound calls from parents can be routed automatically to avoid unnecessary waiting. You can also use the pre-recorded option to redirect the call to the right audience.

Community Phone has a robust call routing feature that can help route incoming calls to the correct extension, answer frequently asked questions, or enable parents to reach the school voicemail box if they do not want to wait in line.

3. Business Voicemail

Another feature a school phone system should have is voicemail-to-email. With this feature, you're no longer confined to your desk phones, slowly dialing numbers and listening to voicemails.

With Community Phone’s voice-to-email feature, you can check the voicemails as text in your email and respond to them at your convenience. This feature can help you set up a group mailbox for your school, where all staff can access information.

4. Call Recording

Keeping a communication log is usually a good idea in case crucial call-related information has to be retrieved.

Protect your staff and students with Community Phone’s call recording feature. Record all incoming calls so that you can flag threats or malicious calls to the concerned authorities. Authorized users can access the audio storage with security rights to get recording archives when your school has to submit these calls to the authorities.

Community Phone: The Best Phone System for Schools

Image of Community Phone: the best school phone system in the U.S

Community Phone is a revolutionary wireless landline service that enables schools to communicate efficiently with parents, teachers, and students.

The company has partnered with carriers nationwide to provide substantial coverage across 99% of the United States, including rural areas. The landline base amplifies signal strength even in low reception areas, enabling you to get clear voice quality and saving your school from the embarrassment of dropped calls and latency characteristic of VoIP phones.

Exclusive School Phone System Features

Here are some features from Community Phone that make it the best phone system for schools:

Custom Dial Menu

Share important school-related information, school hours, additional materials for a self-study platform such as Studocu and success stories with callers to create a great first impression by programming your school phone system with Community Phone’s custom dial menu.

Simultaneous Ring

Never miss another call from a parent or a prospect by programming your school phone to ring several numbers concurrently when a call comes in. Any staff available can answer the call.

Combine simultaneous ring with Community Phone’s live call transfer for efficient call handling and customer delight. With the live call transfer feature, anyone in your school can transfer a call to the person best suited to help the caller by pushing a button associated with an infinite number of extensions without placing the caller on hold. No more irritating hold music or vacuum.

Ring a Second Line

You can program your school phones to ring in succession if the first number is busy, ensuring you do not miss a single call from parents, authorities, or prospective students.

Automated Voice Messaging

Send out important messages related to projects or events at school to selected audiences. You can record a custom message and upload it to your dashboard. Community Phone can send this message to the list of callers you want, enabling you to send reminders and collaborate effectively.

Spam Call Blocker

Protect your staff from fraudsters and unwanted callers with the Community Phone spam call blocking feature. This robust feature stops unwanted calls before they reach your school phones, letting your staff work in peace and increasing productivity.

Number Choice

Express your solidarity with the local community by getting a local number for your school. You can also get a toll-free number to ensure parents and students who call your school do not get charged for calls, enhancing your school’s reputation.

Get a vanity number like 1-800-Flowers for phone systems for your private school to help people remember your school and help with generating warm leads.

Talk to Community Phone’s landline specialists to discuss how to get a number that suits your needs.

VoIP vs. Landlines for Schools

A VoIP phone's reliability and call quality depend on your internet's strength, making it imperative for you to sign up for high-speed internet service. Internet blind spots in your school only worsen this problem, negatively affecting your school’s reputation, collaboration, and communication. VoIP phones also go down when the internet goes down due to a network or power outage, leaving you stranded.

Community Phone’s future-proof wireless business landline service has excellent call quality as it connects to cell towers in your area, eliminating the need for internet or copper wires. The practical design of the landline base and the company’s partnership with nationwide carriers ensures superior voice quality even in low reception areas. The 12-hour backup battery in the landline base ensures your phones keep running even during a power outage, enabling your school to stay on top of its communication.

How Does Community Phone Work?

Community Phone provides unlimited local and long-distance by connecting your school phone with cell phone towers in your area. Setting up the landline base is a breeze, and you can save time and money as you don’t need technicians, copper wires, or fiber optic cables for the installation. Here’s how you or anyone in your school can set up the Community Phone landline base once you receive it:

  1. Connect the landline base to a power outlet.
  2. Plug your phone instrument into the jack on the landline base, and you are all set!

The landline base will automatically connect your school phone to the local cell tower enabling you to make and receive calls.

Benefits of Choosing Community Phone

24/7 Reliable Omni-channel Support

You can contact Community Phone’s 24/7 reliable customer support via email, chat, or phone to find answers to your queries or solutions for problems.

Unlimited Nationwide Calling

Stay in touch with parents, staff, and authorities across the United States with Community Phone’s unlimited nationwide calling.

Works During Power Outages

The 12-hour backup battery in the landline base enables your school phones to continue working even during a blackout.


Community Phone’s school phone system is what your school needs to communicate effectively with staff, students, and parents, collaborate with them, and be a significant contributor to your community. Being the best school telephone system, Community Phone allows you to protect your students and staff from unwanted and malicious calls, handle emergencies, and enhance your school’s reputation.

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